Thousands of Ontario drivers misplace their vehicle ownership papers every year, often discovering the problem at the worst possible moment. The good news is that replacing them is usually simple—if you know exactly what to do next.
Losing your vehicle title in Ontario can be stressful, especially if you need to sell, scrap, or transfer your car. The good news is that replacing it is simple once you know the right steps.
In Ontario, the vehicle title is officially known as the Vehicle Permit (often called the green ownership document). This document proves you are the legal owner of the vehicle, and you’ll need it for most transactions.
This guide explains what a vehicle title is, how to get a replacement in Ontario, what documents you’ll need, and common mistakes to avoid.
What Is a Vehicle Title (Vehicle Permit) in Ontario and Why Is It Important?
A car title is a legal document that shows ownership of a car. In Ontario, it is officially called the Vehicle Portion of the Permit (it is sometimes referred to as the green ownership paper). The vehicle portion of the permit contains important information, such as:
- The vehicle owner’s name and address
- Vehicle Identification Number (VIN)
- Make, model, year, and colour of the vehicle
- License plate number
- Registration date
You receive the title when you first register a vehicle in your name. It’s required when transferring ownership, getting insurance, or scrapping a car.
How to Replace a Lost, Stolen, or Damaged Car Title in Ontario
If you need to replace a car title that has been lost, damaged, or stolen, you must request a replacement vehicle permit from ServiceOntario. To do this:
Step 1: Visit a ServiceOntario Centre
You must go in person to any ServiceOntario location. You cannot replace the vehicle title online.
Step 2: Bring Valid Identification
Carry a government-issued photo ID like your driver’s licence, Ontario photo card, or passport.
Step 3: Provide Vehicle Information
You’ll need to provide the Vehicle Identification Number (VIN) and licence plate number. If you don’t know the VIN, check your insurance documents or your car’s dashboard.
Step 4: Fill Out the Right Form
At the centre, fill out the “Application for Replacement of Vehicle Permit”. You can request just the vehicle portion, the plate portion, or both.
Step 5: Pay the Fee
The replacement fee is usually $32 for the vehicle portion. An additional $32 applies if you also need the plate portion. Most ServiceOntario centres accept debit, credit, or cash.
If someone else is applying on your behalf, they may need authorization documents and additional identification.
If everything is in order, ServiceOntario usually issues your replacement title immediately.
Requirements for Replacing a Lost Vehicle Permit in Ontario
Before ServiceOntario can give you a replacement, you must meet all of the following conditions:
- You are the registered owner of the vehicle
- You have a valid ID.
- The vehicle is not reported stolen
- There are no legal holds or liens on the vehicle that would prevent the permit from being issued
- You provide the correct vehicle information (VIN and plate number)
If there’s a lien on the vehicle, proof of payment may be required.
Replacing a Title in Your Name vs. Someone Else’s
If the title is in your name, you can replace it directly. If the original owner was someone else (friend, family member, or stranger), the process varies depending on the situation:
Buying a Used Car Without a Title
If you haven’t registered the car yet, ask the seller to apply for a replacement. Ontario does not allow ownership transfers without the original vehicle permit.
Also Read: Title Jumping in Ontario: Why It’s Illegal and How to Stay Protected
Car Title Replacement Fees in Ontario
- Vehicle Portion: $32
- Plate Portion: $32 (if also required)
Most ServiceOntario locations accept debit, credit, and sometimes cash.
Common Mistakes to Avoid
Avoid delays by steering clear of these common mistakes:
- Providing the wrong VIN or plate number
- Using an expired or invalid ID
- Trying to apply online (must be done in person)
- Failing to clear a lien before applying
- Requesting on behalf of someone else without proper documents
What If the Car Owner Is Deceased?
If the vehicle owner has passed away, the replacement process must go through the estate.
If you’re the Executor or Administrator, you’ll need:
- Death certificate
- Will or probate documents naming you as executor
- Sworn Statement for a Family Gift of a Used Motor Vehicle or Transfer in Settlement of an Estate
- The deceased’s plates and ownership papers (if available)
Once verified, ServiceOntario can issue a new permit in your name or to a beneficiary.
How Long Does It Take?
Most applicants receive their replacement vehicle permit the same day. However, it may take longer if:
- A lien is attached to the vehicle
- You’re applying on behalf of a deceased owner
- Vehicle information is outdated or incorrect
If your case involves an estate or lien, call ahead to confirm the required documents before visiting.
Also Read: Salvage Title Cars in Ontario: Risks, Costs & What You Must Know
How to Protect Your Vehicle Permit from Loss or Damage
To avoid the hassle of replacing it again:
- Store the permit in a safe, dry location — not inside your car
- Keep a scanned or digital copy in secure storage
- Avoid folding or damaging the paper
- Report it immediately if lost or stolen
Conclusion
Replacing ownership papers in Ontario is easy if you follow the proper steps and provide the right documents. Whether it is lost, stolen, or damaged, ServiceOntario can issue a replacement if you provide the required documentation and identification. If the vehicle belonged to a deceased owner, additional legal documentation will be required to obtain a replacement permit. Keep your permit in a safe place and avoid common mistakes.
If you are scrapping your vehicle and cannot locate your ownership papers. In that case, Greenway Auto Recycling is highly skilled at guiding you through the ownership transfer and replacement process. We work with Ontario drivers daily to help make car removal easy, quick, and legal. Contact us today and let Greenway Auto Recycling help you confidently scrap your old car.
Frequently Asked Questions
1. Can I replace my car title online in Ontario?
No. Vehicle permit replacements must be completed in person at a ServiceOntario centre.
2. How much does it cost to replace a vehicle title in Ontario?
The replacement fee is $32 for the vehicle portion. If you also need the plate portion, it’s an additional $32.
3. What documents do I need to replace my car title?
You’ll need a valid government-issued photo ID, your Vehicle Identification Number (VIN), and your license plate number.
4. How long does it take to get a replacement vehicle title?
Most ServiceOntario centres issue a replacement on the same day, unless there’s a lien or an estate transfer involved.
5. Can I replace a car title if the owner is deceased?
Yes, but only if you’re the executor or estate administrator. You’ll need the death certificate, probate documents, and a sworn statement form.
