Losing your vehicle ownership papers can be stressful, especially when you need to sell, scrap, or transfer your car. The good news is that replacing a lost vehicle permit in Ontario is usually straightforward once you know what to do next.
In Ontario, what many people call a car title is officially known as the Vehicle Permit, commonly referred to as the green ownership document. This document proves you are the legal owner of the vehicle, and you’ll need it for most transactions.
This guide explains what a vehicle title is, how to get a replacement in Ontario, what documents you’ll need, and common mistakes to avoid.
What Is a Vehicle Permit (Car Title) in Ontario and Why Is It Important?
A car title is a legal document that shows ownership of a car. In Ontario, the green vehicle ownership document is officially called the Vehicle Permit. The permit has a vehicle portion and a plate portion. The vehicle portion of the permit contains important information, such as:
- The vehicle owner’s name and address
- Vehicle Identification Number (VIN)
- Make, model, year, and colour of the vehicle
- License plate number
You receive the vehicle permit when you register a vehicle in your name. You may need it when selling or transferring a vehicle and for other vehicle-related transactions.
How to Replace a Lost, Stolen, or Damaged Car Title in Ontario
If you need to replace a car title that has been lost, damaged, or stolen, you must request a replacement vehicle permit from ServiceOntario. To do this:
Step 1: Visit a ServiceOntario Centre
Visit a ServiceOntario centre in person. Lost, stolen, or damaged vehicle permits cannot be replaced online.
Step 2: Bring Valid Identification
Bring valid identification, such as an Ontario driver’s licence, Ontario Photo Card, or passport.
Step 3: Provide Vehicle Information
You’ll need the vehicle’s VIN or licence plate number. If you don’t know the VIN, check your insurance documents or look at the VIN through the dashboard near the windshield.
Step 4: Fill Out the Right Form
At the ServiceOntario centre, complete the required replacement paperwork for the vehicle permit. You can request a replacement for the vehicle portion or, if needed, the plate portion as well.
Step 5: Pay the Fee
The current fee to replace a lost, stolen, or damaged vehicle permit is $32. If you also need replacement licence plates, additional fees apply. Check the current ServiceOntario fee schedule before visiting. Most ServiceOntario centres accept debit, credit, or cash.
If someone else is applying on your behalf, they may need a Letter of Authorization and identification. Check the current ServiceOntario requirements before visiting.
In most straightforward cases, the replacement vehicle permit can be issued during your ServiceOntario visit. More complicated cases may require additional documentation.
Requirements for Replacing a Lost Vehicle Permit in Ontario
Before visiting ServiceOntario, make sure you have the required documents and vehicle information, including:
- Valid identification
- The vehicle’s VIN or licence plate number
- Proof that you are the registered owner, or authorization if you are applying on the owner’s behalf
- Any additional documents required for your specific situation
If the vehicle has an outstanding lien, additional documentation may be required depending on what you are trying to do with the vehicle.
Replacing a Title in Your Name vs. Someone Else’s
If the title is in your name, you can replace it directly. If the original owner was someone else (friend, family member, or stranger), the process varies depending on the situation:
Buying a Used Car Without a Title
If you bought a used vehicle but the seller did not provide the vehicle permit, ask the seller to resolve the missing-document issue before completing the transfer. The seller is required to provide the vehicle portion of the permit when selling a used vehicle.
Also Read: Title Jumping in Ontario: Why It’s Illegal and How to Stay Protected
Car Title Replacement Fees in Ontario
- Vehicle permit replacement: $32
- Vehicle permit replacement with replacement licence plates: $59
Fees can change, so confirm the current amount with ServiceOntario before visiting.
Common Mistakes to Avoid
Avoid delays by steering clear of these common mistakes:
- Providing the wrong VIN or plate number
- Using an expired or invalid ID
- Trying to apply online (must be done in person)
- Failing to clear a lien before applying
- Requesting on behalf of someone else without proper documents
What If the Car Owner Is Deceased?
If the registered vehicle owner has passed away, the process can be more complicated because the vehicle becomes part of the estate.
Depending on the situation, you may need documents such as:
- Death certificate
- Will or estate documents
- Documents confirming your authority to administer the estate, where applicable
- Documents identifying the beneficiary, where applicable
- The vehicle permit and licence plates, if available
Once verified, ServiceOntario can issue a new permit in your name or to a beneficiary.
How Long Does It Take?
For a straightforward replacement, you can generally expect to receive the vehicle permit during your ServiceOntario visit. However, it may take longer if:
- A lien is attached to the vehicle
- You’re applying on behalf of a deceased owner
- Vehicle information is outdated or incorrect
If your case involves an estate or lien, call ahead to confirm the required documents before visiting.
Also Read: Salvage Title Cars in Ontario: Risks, Costs & What You Must Know
How to Protect Your Vehicle Permit from Loss or Damage
To avoid the hassle of replacing it again:
- Store the permit in a safe, dry location — not inside your car
- Keep a scanned or digital copy in secure storage
- Avoid folding or damaging the paper
- Report it immediately if lost or stolen
Conclusion
Replacing ownership papers in Ontario is easy if you follow the proper steps and provide the right documents. Whether it is lost, stolen, or damaged, ServiceOntario can issue a replacement if you provide the required documentation and identification. If the vehicle belonged to a deceased owner, additional legal documentation will be required to obtain a replacement permit. Keep your permit in a safe place and avoid common mistakes.
If you are scrapping your vehicle and cannot locate your ownership papers, Greenway Auto Recycling can help guide you through the next steps. We regularly hear from Toronto and GTA vehicle owners who have an old car ready to scrap but cannot find the green ownership paper. If you’re in this situation, contact Greenway Auto Recycling before arranging pickup so we can help you understand what information and documentation you may need. Contact us today and let Greenway Auto Recycling help you confidently scrap your old car.
Frequently Asked Questions
1. Can I replace my car title online in Ontario?
No. Vehicle permit replacements must be completed in person at a ServiceOntario centre.
2. What if I don’t know my VIN?
You may be able to use your licence plate number when replacing a lost vehicle permit. You can also find the VIN on your insurance documents or through the dashboard near the windshield.
3. Can someone else replace my vehicle permit for me?
Yes, in some situations. If someone is applying on your behalf, they may need a Letter of Authorization and identification documents. Requirements can vary depending on the transaction.
4. Can I scrap a car if I lost the vehicle permit?
It depends on who is registered as the owner and the circumstances of the vehicle. If the permit is lost, replacing it through ServiceOntario may be the simplest option before arranging scrap car removal.
