Introduction
In Ontario, transferring a vehicle involves more than just handing over the keys. You must follow specific regulations, complete some paperwork, and take certain steps to ensure the process is legal. One of the most significant forms is the “Sworn Statement for the Transfer of a Used Motor Vehicle.” Whether you are selling your car privately, gifting a vehicle, or transferring ownership through an inheritance, this form may be required. The process is fairly simple, but knowing when and how to use this form can save you money, frustration, and potential legal issues.
This sworn statement is a written declaration containing the details of the transfer. It outlines the names and addresses of the car donor and recipient, as well as the vehicle details, including the VIN and make/model/year, and the reason for the transfer. The government uses this document to confirm that the transfer is legitimate and to verify eligibility for a Retail Sales Tax exemption when applicable.
Many Ontario drivers discover that a sworn statement is required only after arriving at a ServiceOntario office. Having the form completed and notarized beforehand can save time and help avoid delays.
What Is the Sworn Statement for Vehicle Transfer?
The Sworn Statement for transferring the ownership of a used vehicle is an official form of the Ontario government. It is typically filled out during a vehicle ownership transfer and sometimes used to claim a Retail Sales Tax exemption. The form asks for basic information, including who is transferring the vehicle, who is receiving it, and the reason for the transfer. The car must have information such as the make, model, year, and VIN filled in.
The key is that the form must be signed before a notary public or commissioner for taking affidavits. This makes your sworn statement legally binding and affirms that the details are accurate to the best of your knowledge. If the form is not signed correctly, the transfer may be rejected, and you could be required to pay taxes or face other legal complications.
When Do You Need This Form?
You will need the form in specific situations:
- Private Sales: The form may be needed for tax purposes if you sell a car directly to another person.
- Family Gifts: If you give a vehicle to a family member, this form supports claiming a tax exemption.
- Corporate Transfers: Moving vehicles between related companies or shareholders.
- Estate Transfers: If a car is being passed on to settle an estate.
Not every transfer requires this form, but in these cases, it is essential. Always check the Ontario government guidelines before completing a transfer.
In Ontario, this situation commonly arises when parents transfer an older vehicle to a son or daughter or when family members inherit a vehicle from a relative. These transfers often qualify for tax exemptions, provided all required documents are submitted
How to Complete the Sworn Statement
Filling out the form is straightforward, but you need to be accurate. You will need:
- Donor Details: Name, address, and city.
- Recipient Details: Name, address, and city.
- Vehicle Information: Make, model, year, and VIN.
- Transfer Date: The date ownership of the vehicle changes hands.
- Reason for Transfer: A brief statement of why the car is being transferred.
Both parties must sign the form in front of a notary or commissioner. Do not sign the document beforehand, as it must be signed in the presence of a notary public or commissioner.
One of the most common mistakes people make is entering the wrong VIN, providing an incorrect address, or signing the form too early. Even a small mistake can delay the transfer process.
Also Read: How to Transfer Car Ownership in Ontario: Step-by-Step Guide
Where to Get the Form?
The form is called Form 013-1155. You can get it from the Government of Ontario website or a ServiceOntario office. Some ServiceOntario offices may have copies available, but downloading the form in advance can save time.
Steps to Complete the Transfer
After completing the Sworn Statement, there are several steps you need to follow to make the transfer official:
- Collect Required Documents
You will need:- The Sworn Statement form
- Vehicle ownership permit
- Bill of Sale
- Safety Standards Certificate, if applicable
- Proof of insurance
- Used Vehicle Information Package (UVIP)
- Visit a ServiceOntario Centre: Take all documents to a ServiceOntario office. Staff members will review the documents and process the transfer.
- Pay Transfer Fees: The fee for transferring ownership is usually $32. If you also need new license plates, the total comes to $59.
- Receive the New Ownership Permit: Once the process is complete, the new ownership permit will be issued in the recipient’s name. This completes the transfer.
Things to Keep in Mind
- Precision is Important: Errors on the form could cause delays. If the form includes names or addresses, double-check the spelling. Also, verify that the VIN, make, model, and other vehicle details are accurate.
- Timely Submission: Submit the transfer documents as soon as possible. If you wait too long, it may cause issues with taxes or legal ownership.
- Claiming a Tax Exemption: If you are claiming a tax exemption, be sure you qualify before submitting the form. Attempting to claim an exemption without qualifying could lead to penalties.
Final Thoughts
The Sworn Statement for the Transfer of a Used Motor Vehicle might seem simple, but it plays an important role in ensuring a smooth and legal vehicle transfer in Ontario. It protects both the donor and the recipient while helping the government maintain accurate records.
If you’re unsure about any step or need guidance with the paperwork, Greenway Auto Recycling is always ready to help. You can reach us at (416) 783-9026 for expert assistance or answers to your vehicle transfer questions. Getting it right the first time saves time, avoids legal issues, and keeps your transfer fully compliant.
